The 2 Biggest Email Problems (And How to Solve Them)

Email is a vital tool to have in the workplace, but it still deals with its fair share of issues—particularly in regards to time wasters and security risks. You can save time, money, and future headaches by proactively addressing your email policies. Today, we want to look at two ways you can keep email from holding your business back: spam blocking and archival solutions.

Spam and Its Impact On Your Business

Ah, spam. These annoying messages are usually wasteful in nature, but they can also be serious threats, containing links to viruses, malware, or more sinister threats.

However, the biggest issue with spam is that it wastes precious time that your business can’t get back. While the numbers have varied year to year and, in some cases, have decreased, the percentage of emails sent that are considered spam sits between 45 to 50 percent. With so many unnecessary and irritating messages floating around, it makes sense that your business should have a way to keep them out of its employees’ inboxes so they can stay focused on their work (and the messages that matter).

This spam situation has only improved somewhat thanks to spam-blocking solutions like the one we offer at Zinc. These solutions can limit your business’ exposure to spam by blocking these messages from ever reaching your email server. Imagine how much more productive your team can be if they don’t have to wade through a sea of spam just to find important messages from their coworkers, management, and customers. The icing on the cake is that your team can avoid the dangerous messages disguised as spam, too, as they will simply never reach their inboxes.

The Value of a Good Archival Solution

What about all the important messages your business receives? Do they just sit in inboxes until they’re needed again, if they’re ever needed again?

There’s a way to better manage your team’s stored email, and that’s with an email archiving solution. You should store the messages sent and received by your team for a certain amount of time, just on the off-chance they are needed. For example, you might need to maintain records for the sake of compliance or accountability, particularly if you handle sensitive information. Maintaining an archive of this data is not just helpful, but crucial.

Zinc offers an email backup and archiving solution that can help your company maintain secure email storage. This archival solution also has helpful search features that allow you to easily locate messages as they’re needed.

Ready to Amp Up Your Email Strategy?

How does your business’ email solution hold up? We can augment it with powerful and effective spam-blocking and archival solutions designed to keep your business secure and redundant. Learn more by calling us at (713) 979-2090 today.